Fundraiser FAQ

1OK, I want to throw a Charleston Rush Fundraiser. What happens now?
Fill out the Charleston Rush Fundraiser application form online, including date, time and location.
For 501(c)3 Organizations:
  • A valid 501(c)3 taxpayer ID is required. Our system will validate your taxpayer ID electronically against the government 501(c)3 list found at www.irs.gov.
  • All fundraisers for 501(c)3 organizations must be scheduled 10 days in advance.
  • For non-501(c)3 Organizations:
  • You’ll need your organization’s Tax I.D. number.
  • Your organization’s fundraiser application must be submitted 21 days in advance.
  • A completed W-9 will need to be uploaded electronically.
  • You will receive an email response regarding your fundraiser application within 7 business days of submission.
  • If your organization earns more than $600 in a calendar year, an IRS 1099 miscellaneous income form will be sent to the address provided on the W-9 during the application process for tax reporting purposes.
  • Upon approval, we’ll send you an e-mail confirmation for your event along with a customized Charleston Rush Fundraiser flyer.
  • Be sure to e-mail or hand out flyers to everyone you know (and even a few people you don’t). Guests at your fundraiser must bring the flyers with them to Charleston Rush in order for your organization to get credit for their purchases. Guests may print or show a copy of the flyer on their mobile device.
  • Your charitable organization will earn 20% of each sale when your flyer is presented to our cashier on the night of the event!
  • Your event must generate a minimum of $250 in net sales in order for a donation to be made.
  • Your fundraiser check will be issued 4-6 weeks after the event.
2What kinds of organizations qualify to hold a Charleston Rush Fundraiser?
Any non-profit organization is eligible to participate in our fundraiser program.
For 501(c)3 Organizations:
  • Non-profit organizations that are recognized by the government as tax-exempt under section 501(c)3 of the Internal Revenue Code will not be taxed for any donations earned.
For non-501(c)3 Organizations:
  • If your organization earns more than $600 in a calendar year, a 1099 will be sent to the address provided on the W-9 during the application process for tax reporting purposes.
For more information please visit www.irs.gov.
  • Organizations that have taken part in Charleston Rush Fundraisers include:
  • Sports Teams
  • Booster Clubs
  • Boy Scouts
  • Camps
  • Cheerleading Squads
  • Religious Organizations
  • Girl Scouts
  • High School Sports Teams
  • Little League Teams
  • Parent Teacher Organizations
  • Schools
  • School Bands
  • Senior Communities
  • Sororities/Fraternities
  • Student Councils
  • Swim Teams
  • Teams in Training
  • Please note, there are many types of non-profit organizations that do not have 501(c)3 status. Please visit the IRS website to confirm if your organization has 501(c)3 status.
3How does my organization earn money from this program?
20% of RACE SALES (pre-tax) brought in by your fundraiser will be donated directly to your organization. A check will be issued 4-6 weeks after your event. Gift card purchases, clothing, Pit Cafe or Race Licenses are not applicable toward fundraiser sales.
4When can we hold our event?
When you make your inquiry online, one of our event specialists will contact you regarding available dates and times. We suggest Monday-Thursday evenings.
5How does this work?
  • You publicize your event ahead of time, by handing out customized flyers in person, via email as well as social media.
  • People attending your fundraiser bring their flyers with them, and present them to the cashier when registering.
  • Participating fundraiser guests are required to present a valid fundraiser flyer with each registration to receive credit for the fundraiser. Guests may print out or show a copy of their flyer on their mobile device.
  • Please note : Flyers may not be distributed inside Charleston Rush, within 100 yards of Charleston Rush, or in the Charleston Rush parking lot before or during your event. Thank you for understanding.
6Any suggestions for making this a great success?
After you’ve reserved your Charleston Rush Fundraiser, take these steps to create the biggest turnout and largest donation to your cause.
  • Put a flyer in your organization’s newsletter.
  • Announce your Charleston Rush Fundraiser on your website, and add a link to a downloadable PDF of the flyer.
  • Attach the flyer to an e-mail going out to the family, friends, office, etc.
  • Call your local newspaper. They’re always looking for information on charitable events in the community.
  • Pass out flyers during large gatherings, group meetings, training sessions and area sporting events.
  • Announce the fundraiser on the P.A. system at another local event.
  • Share the details in your online invitations, such as Evite.
  • Announce the event on your blog, Twitter, or Facebook.
  • Most important, cast a wide net. Talk to everybody. Charleston Rush Fundraiser, the more money your fund-lovin’ organization will earn.